Flexible Schedules Policy - UGA Law Library

University of Georgia - Alexander Campbell King Law Library

POLICY

FLEXIBLE SCHEDULES

Date Implemented: 1/23/2001 (approved by Steering Group)
Last Revised: 9/30/2003

Flexible schedules are defined and set permanent or long-term temporary scheduled working hours that differ from normal working hours. Both Comp Time and Telecommuting or Alternate Work Site Arrangements are addressed in separate policies.

Normal working hours are considered to be 8:00 AM to 5:00 PM, Monday through Friday, with the exception of specific jobs with different working hours in public service areas such as Reference and Circulation (e.g. an Evening Reference Librarian or a Weekend Circulation Assistant).

Examples of Flexible schedules include (but are not limited to) the following:

Working hours are 9:00 a.m.-6:00 p.m. Monday-Friday
Working hours differ on certain days during a semester when employee is taking a course
Working hours are set for several months to accommodate a regular physical therapy session
Working hours differ for summer months when children are out of school

Flexible schedules are a management option rather than an employee entitlement. A flexible schedule does not alter salary, the amount of time an employee is expected to work, job responsibilities or benefits.

Flexible schedules are permitted on request at the discretion of the supervisor. Whenever possible, requests for a flexible schedule are supported for full-time and part-time employees. However, approval of an employee's request for a flexible schedule must not compromise the ability of the department to meet its objectives. The supervisor will consider job responsibilities, job performance, and employee equity. If the work situation is impacted by too many employees requesting flexible schedules, rotation of flexible scheduling privileges among employees is a supervisor option.

Note: Non-administrative, non-exempt classified employees, or "salaried biweekly" paid employees are, under the Fair Labor Standards Act (FLSA), restricted to working 40 hours or fewer during a work week. A workweek is defined as Thursday at 12:01 a.m. to Wednesday at midnight.

Administrative, exempt classified employees and librarians, or "monthly" employees are not restricted to working 40 hours or fewer during a workweek, but normally maintain a weekly work schedule of 40 hours.