Meetings and Absences Notification Policy

How to use your electronic calendar to follow this policy

1.  All Library staff are expected to use the Oracle Calendar (AKA, Corp Time Calendar) to notify others of meetings and absences.
2. (a)  Every team, group or committee meeting should be scheduled on the Oracle Calendar; (b) Because meetings will be announced on the Oracle Calendar, all Library employees should check their calendars at least once a day in the morning; (c) All staff members should set their calendars to accept e-mail notification of meetings.
3. (a)  All absences of one day or longer should be added to the calendar and preceded by the ‘ Pushpin’ symbol (also known as ‘New Daily Note’).  Pushpin notice should also be sent to all library staff, librarians and computing services staff using the calendar's "members-only" group called Law Library. E-mail notification of planned absences is not required; (b) To allow others to check conflicts when setting meeting dates, staff members should also mark all absences of one day or longer -- on their individual calendars only -- by blocking out the entire day (from 8-5), so the absence will be reflected in the calendar’s ‘Check Conflicts’ function.
4. Staff members who regularly work during the weekend or at times other than the normal work week (8:00 a.m. to 5:00 p.m., Monday through Friday) should mark their personal Oracle Calendar to block those periods of the normal work week when they are regularly out of the library. 
5. Any staff member who receives word of a colleague’s unplanned absence (for example, a sick day) should send an email notice to the rest of the Library staff using the LAWLIBALL listserv < LAWLIBALL@listserv.uga.edu >.