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• The Steering Group meets every two weeks.
• Responsibility for leading the Steering Group rotates among the members and is assigned at the beginning of each calendar year
• Minute-taking is assigned to an individual not responsible for leading the meeting and also rotates among Steering Group members.
• Generally the individual assigned as minute-taker will be assigned as leader of the consecutive meeting.

Role of the Steering Group Leader

• Solicit agenda items 48 hours in advance of each regularly scheduled meeting.
• Prioritize and prepare agenda for order of discussion using the official meeting template from the library intranet page.
• Distribute meeting agenda via the staff listserv to all library staff members by 10am of the business day proceeding the meeting
  • Include as attachments or web links any documents referred to in the agenda
• Call the meeting to order on time
• Monitor progress on the agenda during the meeting
  • Steer discussion back to the scope of the agenda item
  • In the interest of time, continue unfinished items to the next meeting
• Challenge other attendees to contribute to the discussion, to clarify or support their statements, and to recognize statements that do not positively contribute to the discussion.
• Officially close the meeting

Last Revised:  May 2012