- The Steering Group meets every two weeks.
- Responsibility for leading the Steering Group rotates among the members and is assigned at the beginning of each calendar year
- Minute-taking is assigned to an individual not responsible for leading the meeting and also rotates among Steering Group members.
- Generally the individual assigned as minute-taker will be assigned as leader of the consecutive meeting.
Role of the Steering Group Leader
- Solicit agenda items 48 hours in advance of each regularly scheduled meeting.
- Prioritize and prepare agenda for order of discussion using the official meeting template from the library intranet page.
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Distribute meeting agenda via the staff listserv to all library staff members by 10am of the business day proceeding the meeting
- Include as attachments or web links any documents referred to in the agenda
- Call the meeting to order on time
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Monitor progress on the agenda during the meeting
- Steer discussion back to the scope of the agenda item
- In the interest of time, continue unfinished items to the next meeting
- Challenge other attendees to contribute to the discussion, to clarify or support their statements, and to recognize statements that do not positively contribute to the discussion.
- Officially close the meeting
Last Revised: May 2012